SmartTax W-4

SmartTax: Federal, State, Local W-4 forms online

Now with TaxSync: Automated local taxes based on employee resident address.

Empower your employees to update their own Federal, State and Local W-4 Tax information while processing all delivered PeopleSoft business rules via Employee & Applicant Self-Service. Integrated with the delivered PeopleSoft Address Change application, all employee Federal, State and Local W-4 information can now be paperless, automated  and accessed via self-service on any device, freeing the payroll department to perform other functions (like getting people paid).

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Reduce or Eliminate Paperwork and Manual PeopleSoft Tax Updates

Reduce or eliminate employee tax paperwork, paper record retention and manual maintenance and updates to PeopleSoft employee tax setup. The PS WebSolution SmartTax W-4 v4.00.17 provides versatility to Employee Self-Service through configurable modules that enable employees to process updates to their employee record through a single transaction. The application also easily integrates with most on-boarding or pre-boarding solutions as well as PeopleSoft benefits for automating life event transactions.

The ROI

It is estimated that the average cost to print a federal, state or local tax form, have the candidate or employee complete it, forward to payroll for validation and data entry into PeopleSoft while also retaining all paper versions for audit purposes can cost in excess of $39 for EACH new state/local form update*. With PS WebSolution SmartTax W-4 SmartForm with TaxSync, the cost is less than $2.00 a year for each candidate/employee, regardless of the number of federal/state/local form changes made. Allow your employees to make unlimited form updates without additional cost.

Features

  • The PS WebSolution  SmartTax W-4 with TaxSync solution ensures employees use the correct federal/state/local forms and validates data entry to ensure correct, real-time updates to PeopleSoft.
  • All W-4 forms and employee data is presented in real-time for any device. No batch processing required and no PDF files to download.
  • PeopleSoft business rules and line level data validation will occur in real-time. Form validations are setup in the application configuration module (CAM).
  • All federal, state and local forms are embedded, including forms for states that have multiple tax forms such as military spouse or non-resident exemption. In all, over 90 state forms and 2,500+ locality forms are supported.
  • Developed with PeopleSoft PeopleTools so it’s completely integrated with your existing PeopleSoft system.
  • Embedded user exits that allow customers to add specific functionality they require that won’t impact future upgrades, thus making the application easier to maintain and reduce your total cost of ownership.
  • 100% configurable. All the forms, business rules, validations, and messages are based on configuration, allowing administrators users to make changes real-time.
  • Electronic Signature and full audit capability, including functionality for printing of submitted forms for state and local auditors.
  • Federal/State/local form updates and application upgrades included annually.
  • Closely integrated with the PS WebSolution Blackout tool to block updates to the system during specific times (e.g. during payroll processing).

Fully Configurable

The PS WebSolution SmartTax W-4 is fully configurable using the Configuration and Administration module (CAM). All state and local forms are configured using the CAM along with any corresponding URL’s, Help links, images and text messages. This flexibility allows the PS WebSolution tool the ability to recreate almost any state or locality W-4 form and include specific business rules, help/hint text and features such as online chat.


Improves accuracy and timeliness of on-boarding and maintenance of employee payroll tax forms while also reducing data entry errors Real-time data validations and configurable business rules along with automated local tax assignments.

Minimize expenses related to paper, printing and physical storage Reduces tedious, manual processes into a few easy online steps Reduces Payroll labor costs to manually enter form data into PeopleSoft Decreases compliance costs since all forms can be retrieved and recreated instantly with administrator features.

Streamlines processes and increases internal efficiencies by allowing for the reassignment of HR/Payroll staff to core business functions Provides faster, more efficient distribution and storage of tax withholding forms.
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